GENERAL INFORMATION
County: Event:
Completed By: Phone: (XXX)XXX-XXXX Email:
Assessment Date Start:
Assessment Date End:
 

Dwelling information may be uploaded via the Excel form or through manual entry in the Site Information table below. Note that your dwellings can be submitted through either technique but not both. Use the Submit button below the table to submit your entries.

EXCEL UPLOAD

SITE INFORMATION
INSTRUCTIONS

More Damage Assessment information can be found on IEMA's Website. Visit the Damage Assessment page for official forms and details.

INDIVIDUAL ASSISTANCE
INITIAL DAMAGE ASSESSMENT FORM INSTRUCTIONS - For Events Other Than Floods
Form and Instructions Revised 12/2017

GENERAL INFORMATION

Excel Upload

Site information can be entered into the spreadsheet found here. Use the upload button to select the XLXS file that contains the data you want to upload. The application will accept all completed rows until a blank Address Number cell is found.

SITE INFORMATION

#1,#2,#3,#4 - ADDRESS #, Unit/Suite #, STREET NAME, CITY

#5 - Type of Structure

#6 - OWN/RENT

#7 - HABITABLE STATUS
Indicate if the damaged structure is ONE of the following.

#8 - INSURANCE

#9 - FEMA LEVEL OF DAMAGE

#10 - COMMENTS

#11 - ADDITIONAL COMMENTS

DEFINITIONS

Business - A sole proprietorship, partnership, or corporation (excludes agricultural enterprises).

Habitable - Essential living areas are safe, secure and sanitary so that the home can be occupied.

Uninhabitable - Home cannot be occupied because essential living areas are not safe, secure or sanitary.

COLUMN HEADING ABBREVIATIONS

SF - Single Family
MF - Multi Family
MH - Mobile Home
B - Business
INS - Insurance
H - Home Owners
R - Renters

COMMENTS COLUMN KEY

A - No one living in dwelling at time of event
B - Dwelling was not a primary residence
C - Roof/Wall covered with tarp or plywood
D - No one home during damage assessment, cannot determine damage
E - No one home during damage assessment, information obtained by observation or from another source (neighbor, local official)
N/A - No applicable option



Damage Assessment Matrix for Conventionally Built Homes
Category of Damage Definition Flood Examples Non-Flood Examples
Affected Residences with minimal damage to the exterior and/or contents of the home.
  • Any water line in the crawl space or basement when essential living space or mechanical components are not damaged or submerged.
  • Damage to a porch, carport, garage, and/or an outbuilding not for commercial use, etc.
  • Cosmetic damage such as paint discoloration or loose siding.
  • Minimal missing shingles or siding.
  • Damage to an attached structure (e.g., porch, carport, garage, or outbuilding not for commercial use); gutters; screens; landscaping; retaining walls; or downed trees that do not affect access to the residence.
Minor Encompasses a wide range of damage that does not affect the structural integrity of the residence.
  • Waterline at 1 to 3 inches in an essential living space.
  • When Waterline exceeds 3 inches but is below 18 inches, damage may be major or minor depending on the following factors: duration of the flood; contaminates in the water; if waterline reached outlets; and number of essential living spaces flooded.
  • Any waterline in a finished basement.
  • Nonstructural damage to roof components over essential living space to include shingles e.g. roof covering, fascia board, soffit, flashing, and skylight.
  • Nonstructural damage to the interior wall components to include drywall and insulation.
  • Non structural damage to exterior components
  • Multiple small vertical cracks in the foundation.
  • Damage to chimney (i.e., tilting, falling, cracking, or separating from the residence).
  • Damage to mechanical components (e.g. furnace, boiler, water heater, HVAC, etc.).
  • Damage or disaster related contamination to a private well or septic system.
Major A residence may be categorized as having major damage when it has sustained significant structural damage and requires extensive repairs.
  • Waterline above 18 inches or the electrical outlets in essential living space.
  • Waterline on the first floor (regardless of depth) of a residence when basement is completely full.
  • When waterline exceeds 3 inches but is below 18 inches, damage may be major or minor depending on the following factors: Duration of the flood; contaminates in teh water; if waterline reached outlets; and number of essential living spaces flooded.
  • Failure or partial failure to structural elements of the roof over essential living spaces, to include rafters, ceiling joists, ridge boards, etc.
  • Failure or partial failure to structural elements of the walls, to include framing, etc..
  • Failure or partial failure of foundation to include crumbling, bulging, collapsing, horizontal cracks of more than two inches, and shifting of the residence on the foundation of more than six inches.
Destroyed The residence is a total loss, or damaged to such an extent that repair is not feasible.
  • Waterline at the roofline or higher, or complete failure of two or more major structural components (e.g., collapse of basement walls, foundation, walls, or roof).
  • Only foundation remains.
  • Complete failure of two or more major structural components (e.g., collapse of basement walls, foundation, walls, or roof)
  • A residence has a confirmed imminent danger (e.g., impending landslides, mudslides, or sinkholes).


Assessment Matrix for Manufactured Homes
Degree of Damage Definition For Flood Damage For Damage Other Than Flood (e.g., Wind Driven Rain, Earthquake)
Affected This category includes residences with cosmetic damage only. It also applies to residences with damage to a porch, carport, garage, and/or an outbuilding not for commercial use, etc.
  • Residences with damage to a porch, carport, garage, and/or an outbuilding not for commercial use, etc.
  • No damage affecting habitability; cosmetic damage only (e.g., skirting is impacted).
  • The dwelling's frame is not bent, twisted, or otherwise compromised. No structural components of the dwelling have been damaged (e.g., windows, doors, wall coverings, roof, bottom board insulation, ductwork, and/or utility hook up).
Minor The residence is damaged and requires minimal repairs.
  • When the waterline has reached the floor system but has not entered the living space of the unit. Examples of damage include: Bottom board, insulation, or ductwork in the floor system; HVAC is impacted.
  • There is no structural damage to the residence and it has not been displaced from the foundation.
  • There is no structural damage to the residence and it has not been displaced from the foundation.
  • Nonstructural components have sustained damage - e.g. windows, doors, wall coverings, roof, bottom board insulation, ductwork, and/or utility hook up.
  • Skirting or HVAC is impacted.
Major The residence has sustained structural or significant damage that require extensive repairs.
  • Water has covered the floor system and entered the living space of the unit, but is still below the roofline.
  • The residence has been displaced from the foundation, block or piers and other structural components have been damaged.
  • The residence has been displaced from the foundation, block or piers and other structural components have been damaged.
Destroyed The residence is a total loss.
  • The residence is a total loss, for example: Waterline is at the roofline or higher; Residence's frame is bent, twisted, or otherwise compromised.
  • The residence's frame is bent, twisted, or otherwise compromised.
  • The residence is missing the roof covering or the structural ribbing has collapsed for the majority of the roof system.