Vendor/Advertisement/Sponsorship Registration

* = required field
REGISTRATION INFORMATION
*Company/Organization:    
*Primary Contact Person:    
*Street Address:    
*City:     *State:    *Zip Code:   
*Business Phone:    Fax Number:
*Email Address:    
ON-SITE PERSONNEL:
Name Onsite Phone #
BOOTHS / ADVERTISEMENT / SPONSORSHIP
Special Accommodations:

Select Booth(s):  View Floor Plan   -  View Booth Information  - View who is alerady registered

Program Advertisement:    View Advertisement Information

Sponsorship Level:

View Sponsorship Levels
 Sponsorship Amount: $  
If other, please provide an explanation of your idea.

Additional lunch tickets for 9/4/14 ($20 each) #:
  
Payment by check or money order made payable to the Illinois Emergency Management Agency. No credit cards accepted.

Booth Rentals - In order to confirm your booth space, payment must be received within 10 business days of reservation.

Total Due: $0.00
*On behalf of the vendor, I hereby agree to all terms and conditions herein.
Name:   Date:

CONFERENCE PAYMENT Check or money order made payable to the Illinois Emergency Management Agency. No credit cards accepted.

Send payment to:
Illinois Emergency Management Agency
Attn: Taylor Garrison
1035 Outer Park Drive—5th floor
Springfield, IL 62704

VENDOR BOOTH RENTAL In order to confirm your booth space, payment must be received within 10 business days of reservation. If payment is not received, space will be released.

Premium booth rental: $575.00 (price valid through May 14, 2014)
    (Premium booths have a center location with the highest attendee traffic during open vendor time.)
Standard booth rental: $475.00 (price valid through May 14, 2014)

Premium booth rental: $650.00 (price effective May 15, 2014)
    (Premium booths have a center location with the highest attendee traffic during open vendor time.)
Standard booth rental: $550.00 (price effective May 15, 2014)

Each booth rental includes:

  • 10’ by 8’ booth
  • One 8’ table
  • 2 chairs
  • Electricity in booth
  • Lunch for two (2) on 9/4/14
  • Pipe and Drape - across back of booth
  • Vendor specific internet access

Booths will be set up in the conference exhibition area. The vendor will be responsible for paying the Crowne Plaza directly for any other charges that the vendor may incur during the conference.

Booth set-up: Booth displays may be set-up Wednesday afternoon, September 3, 2014 or Thursday, September 4, 2014 by 8:00 a.m. Wednesday afternoon setup is highly encouraged to allow participation in the Open Vendor Reception. Reception time will be 4:30 pm – 7:30 pm with complimentary pizza. Booth displays must be torn down by noon Friday, September 5, 2014.

Pre-shipment of booth displays and other related materials can be shipped to the following address:

Crowne Plaza Hotel
3000 South Dirksen Parkway
Springfield, IL 62703
**Name of Guest Receiving Box**
IEMA Exhibits

PROGRAM ADVERTISEMENTS Ads are available to vendors at the prices indicated below. To ensure placement in the conference program, all ads must be submitted by vendor to IEMA in an electronic format, no later than August 5, 2014. Send ads to ema.conference@illinois.gov.
  • Double page ad (11” by 17”) -- $800
  • Full page ad (8.5” by 11”) -- $400
  • Half page ad (5.5” by 8.5”) -- $200
  • Quarter page ad (4.25” by 5.5”) -- $100
SPONSORSHIP LEVELS
Platinum Sponsor ($7500 or more)
  • Only one will be awarded at this level
  • Recognition on conference website
  • Premium signage in keynote speaker area
  • Double-page ad in conference program
  • One exhibitor booth
  • Lunch for up to five on Thursday, 9/4
Gold Sponsor ($4500 to $7499)
  • Only three will be awarded at this level
  • Signage in in the check-in area, recognition on conference website
  • Full-page ad in conference program
  • One exhibitor booth
  • Lunch for up to three on Thursday, 9/4
Silver Sponsor ($2000 to $4499)
  • Half-page ad in conference program
  • One exhibitor booth
  • Lunch for up to two on Thursday, 9/4
Other Sponsor Suggestions
  • Please describe your sponsorship ideas in the box provided
Lodging: Vendors are responsible for their own hotel and travel arrangements. Vendors may book a room in the block reserved for the IEMA conference. The host site is the Crowne Plaza, 3000 South Dirksen Parkway, Springfield, IL 62703, phone 217-529-7777.

Cancellations: Upon receipt of registration form by IEMA, the vendor is responsible for full payment regardless of conference attendance.